UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
(Rule 14a-101)
SCHEDULE 14A INFORMATION
SCHEDULE 14A
(Rule 14a-101)
SCHEDULE 14A INFORMATION
Proxy Statement Pursuant to Section 14(a) of the
Securities Exchange Act of 1934
(Amendment No. ___ )
Filed by the RegistrantxFiled by a Party other than the Registranto¨
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| Preliminary Proxy Statement |
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| Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2)) |
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| Definitive Proxy Statement |
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| Definitive Additional Materials |
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| Soliciting Material Pursuant to §240.14a-12 |
NEW ULM TELECOM, INC.
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
Payment of Filing Fee (Check the appropriate box):
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NEW ULM TELECOM, INC
27 North Minnesota Street
New Ulm, Minnesota 56073
(507) 354-4111
NOTICE OF ANNUAL MEETING
OF SHAREHOLDERS TO BE HELD ON
THURSDAY, MAY 26, 201129, 2014
The Annual Meeting of the Shareholders of New Ulm Telecom, Inc. (the Company) will be held at the Turner Hall,New Ulm Event Center, located at 102301 20th Street South State Street in New Ulm, Minnesota, on Thursday, May 26, 201129, 2014 at 10:00 a.m., Central Daylight Time, for the following purposes:
(1)To elect two Directors named in the attached proxy statement to serve for ensuing three-year terms;
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(2)To ratify the appointment of Olsen Thielen & Co., Ltd. as the Company’s independent registered public accounting firm for the year ended December 31, 2014;
(3)To transact other business that may properly be brought before the meeting.
The Board of Directors (Board) has fixed the close of business on March 31, 2011,April 4, 2014 as the record date for the determination of shareholders entitled to notice of, and to vote at, the Annual Meeting and any adjournment thereof.
BY THE ORDER OF THE BOARD OF
DIRECTORS NEW ULM TELECOM, INC.
/s/ Barbara A.J. Bornhoft
Barbara A.J. Bornhoft - Corporate Secretary
New Ulm, Minnesota
April 14, 2014
INFORMATION CONCERNING SOLICITATION AND VOTING – YOUR VOTE IS IMPORTANT. Whether or not you expect to attend the meeting, please sign and date the proxy and return it promptly in the enclosed envelope, or take advantage of the option to vote by Internet or telephone. If you choose to return the proxy card by mail, we have enclosed an envelope, for which no postage is required if mailed in the United States. You may also vote your shares electronically either over the Internet at www.proxyvote.com or by touch tone telephone at 1-800-690-6903.
IMPORTANT NOTICE REGARDING THE AVAILABILITY OF PROXY MATERIALS FOR THE ANNUAL MEETING OF SHAREHOLDERS TO BE HELD ON MAY 29, 2014.
This Proxy Statement, along with the Company’s 2013 Annual Report and Annual Report on Form 10-K are available free of charge on the following website: www.proxyvote.com
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New Ulm, Minnesota
April 20, 2011
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SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS AND MANAGEMENT |
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PROPOSAL 2 – RATIFICATION OF INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM |
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IMPORTANT NOTICE REGARDING THE AVAILABILITY OF PROXY MATERIALS FOR THE ANNUAL MEETING |
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NEW ULM TELECOM, INC
27 North Minnesota Street
New Ulm, Minnesota 56073
(507) 354-4111
PROXY STATEMENT
ANNUAL MEETING OF SHAREHOLDERS
TO BE HELD ON THURSDAY, MAY 26, 201129, 2014
What is the purpose of this Proxy Statement?
This proxy statement is being made available to shareholders beginning on or about April 20, 2011 in connection with the Board of Directors (Board) of the Company,14, 2014 for the solicitation of proxies for the Annual Meeting of Shareholders and any adjournment thereof, to be held commencing at 10:00 a.m., Thursday, May 26, 201129, 2014 at Turner Hall,the New Ulm Event Center, located at 102301 20th Street South, State Street, New Ulm, Minnesota.
Who can vote?
Record holders of the Company’s common stock at the close of business on March 31, 2011April 4, 2014 are entitled to vote at this Annual Meeting. Shareholders are entitled to one vote for each share held on the March 31, 2011April 4, 2014 record date. On that date, there were 5,115,4355,089,534 shares outstanding. In addition, shareholders have the right to cumulate votes in the election of Directors, as described on page 6.
How do I vote?
Registered Shareholders. If your shares are registered in your name, you may vote in person or by proxy. If you decide to vote by proxy, you may do so in ONE of the following three ways:
• | By Internet – You may vote using the Internet at the website | |
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• | By telephone – You may vote by using the toll-free telephone number, 1-800-690-6903. Using a touch-tone telephone, you can transmit the voting instructions up until 10:59 p.m., Central Daylight Time, the day before the Annual Meeting, or May | |
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• | By mailing – You may vote your shares by marking, signing, dating and returning your Proxy Card in the postage paid envelope provided, addressed to |
The Internet and telephone voting procedures have been set up for your convenience and have been designed to authenticate your identity, allow you to give voting instructions and confirm that those instructions have been recorded properly.
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Whether you choose to vote over the Internet, by telephone or by mail, you can specify whether your shares should be voted for both, oneeither, or neither of the two nominees for Director. You can also specify whether you want to vote for or against, or abstain from voting for, the ratification of the appointment of the independent registered public accounting firm. If you make these specifications, your shares will be voted in accordance therewith.as you direct. If you sign, date and return your Proxy Card, but do not specify how you want to vote, your shares will be voted FOR the election of allboth Director Nominees and FOR the ratification of the appointment of the independent auditors.registered public accounting firm.
Beneficial Owners/Nominee Shares. If your shares are held by a bank, broker, trustee or some other nominee that entity will give you separate voting instructions. If you do not provide voting instructions to your nominee, your shares will not be voted in the election of Directors.
Registered shareholders and beneficial owners of shares held in street name may also vote in person at the Annual Meeting. If you are a registered shareholder and attend the Annual Meeting, you may deliver your completed proxy card in person. Additionally, written ballots will be available for any shareholder that wishes to vote in person at the Annual Meeting. Beneficial owners of shares held in registered name who wish to vote at the Annual Meeting will need to obtain a legal proxy from the institutionentity that holds their shares.
The persons named as proxies were selected by theare Board and are Directorsmembers who are not currently standing for election. If any other matters are properly presented for action at the Annual Meeting, including a question of adjourning or postponing the Annual Meeting from time to time, the persons named in the proxies and acting in that capacity, will have discretion to vote on these matters in accordance with their best judgment.
The notice of the Annual Meeting, this proxy statement and related proxy card are being mailed to shareholders on or about April 20, 2011.14, 2014.
May I change my vote?
Your proxy may be revoked at any time before it is voted. You may change your vote after you submit your proxy card by:
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| Sending a written notice addressed to the Chief Executive Officer (CEO) of the Company, which must be received prior to the Annual Meeting, stating that you want revoke your proxy; | |
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| Submitting a new completed proxy card to the CEO of the Company, which must be received prior to the Annual Meeting and contain a later date than the previously submitted proxy; | ||
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| Entering later-dated telephone or Internet voting instructions, which will automatically revoke the earlier proxy; or | ||
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| Attending the Annual Meeting and voting in person and informing the Secretary of the Company that you are revoking your proxy. Attendance of a shareholder at the Annual Meeting will not automatically revoke any proxy previously submitted. |
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Who is soliciting proxies?
The enclosed proxy is being solicited by the Board and the Company willshall pay the cost of the solicitation, including preparing, assembling and mailing the proxies and solicitation materials. The Company is soliciting proxies principally by mail. In addition, the Directors, Officers and regular employees of the Company may solicit proxies personally or by telephone, for which they will receive no financial consideration other than their regular compensation. The Company will also request brokerage houses, nominees, custodians and fiduciaries to forward soliciting material to the beneficial owners of the shares of the Company common stock held as of the record date and will reimburse these persons for their reasonable expenses so incurred.
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When are shareholder proposals due for the next Annual Meeting?
Shareholders who want to have their proposals considered for inclusion in the Company’s proxy materials for the 20122015 Annual Meeting of Shareholders must submit their proposals to the Company no later than December 15, 2011.2014.
Shareholder suggestions for Directors
The Company’s Corporate Governance/Governance and Nominating Committee will consider shareholder suggestions for nominees for election to the Company’s Board if these suggestions are in writing and include biographical data and a description of the nominee’s qualifications. These suggestions must also be accompanied by the written consent of each nominee and can be mailed to the Corporate Governance/Governance and Nominating Committee, New Ulm Telecom, Inc., Attention: Corporate Secretary, 27 North Minnesota Street, New Ulm, Minnesota 56073. These suggestions must be received by the Corporate Secretary no later than December 31, 2011.17, 2014.
Quorum, Abstentions, and Broker Non-Votes
The presence, in person or by proxy, of the shareholders of thirty-five percent of the shares of common stock outstanding and entitled to vote is necessary to constitute a quorum for the transaction of Company business at the Annual Meeting. Proxies containing abstentions and non-votes are counted as present for the purposes of determining whether a quorum is present at the Annual Meeting. All votes will be tabulated by the inspector of election for the Annual Meeting, who will separately tabulate affirmative and negative votes, abstentions and broker non-votes.
If a properly executed proxy is returned and the shareholder has abstained from voting on any matter, the shares represented by that proxy will be considered present at the Annual Meeting for purposes of determining a quorum and for purposes of calculating the vote, but will not be considered to have been voted in favor of that matter.
If a properly executed proxy that is returned by a broker holding shares in street name indicates that the broker does not have discretionary authority as to certain shares to vote on one or more matters, these shares will be considered present at the Annual Meeting for purposes of determining a quorum, but will not be considered to be represented at the Annual Meeting for purposes of calculating the vote with respect to those matters.
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There are currently seven Directors serving on the Board and each Director serves a three-year term. Two Directors will be elected at this Annual Meeting. The Board has nominated and recommends for election, Paul W. Erick and Duane D. Lambrecht. Each of the nomineesLambrecht and Colleen R. Skillings. Mr. Lambrecht currently serves as a Director and has agreed to stand for re-election. The other nominee is a new candidate for Director and has agreed to stand for election. Biographical information on each of the nominees is set forth below.on the following pages.
The intent isWe recommend that each proxy will be votedvote in favor of these nominees. The Board believes that each named nominee will be able to serve, but if either of the nominees areis unable to stand for election, the Board may designate a substitute. Shares represented by proxies may be voted for the substitute, but will not be voted for more than the two nominees. The two nominees receiving the greatest number of votes will be elected.
Directors are elected by a plurality of the votes cast, i.e. the nominees receiving the greatest number of votes will be elected. For each share held, shareholders may cast one vote for each of the two DirectorshipsDirector positions to be filled at this Annual Meeting. Each shareholder entitled to vote also has the right to vote shares on a cumulative basis in the election of Directors by giving written notice of intent to do so to any Officer of the Company before the Annual Meeting, or to the presiding Officer at the Annual Meeting at any time before the election. If notice of this intent is given, the presiding Officer at the Annual Meeting will announce before the election of Directors that shareholders willmay vote their shares on a cumulative basis by multiplying the number of shares held by the shareholder by the number of Directors to be elected. Each shareholder then may cast that shareholder’s votes for one candidate or may distribute the votes among any number oftwo candidates.
If no shareholder provides a notice of such intent, the nominees who receive the affirmative vote of the holders of a plurality of the voting power of the shares present and entitled to vote at the Annual Meeting will be elected to serve on the Board. If any shareholder determines to vote on a cumulative basis and an individual other than the above-stated nominees has been nominated to serve as a Director, then the two nominees receiving the largest number of votes, taking into account cumulative voting, will be elected to serve on the Board.
Votes cast for a nominee will be counted in favor of election. Withheld votes and broker non-votes will not count either in favor of or against election of a nominee. The persons appointed as proxies in the accompanying proxy card unless authorization to do so is withheld, will vote for the election of the Board’s nominees.nominees, unless authorization to do so is withheld.
Your Board recommends a vote FOR these nominees. Shares represented by proxy will be voted FOR the nominees…..unlessnominees, unless you specify otherwise in your voting instructions
BOARD OF DIRECTORS
Set forth on the following pages is biographical information on the two nominees for election and the other continuing Directors with unexpired terms of office. All information is given as of March 31, 2011,2014, unless otherwise indicated. The following table sets forth information, including business experience and memberships on other Boards during the past five years, pertaining to the nomineesnominee standing for election, as well as for other continuing Directors. Information concerning beneficial ownership of the Company’s common stock as of March 31, 20112014 can be found on page 19.20. We are not aware of any arrangement or understanding pursuant to which any individual is to be selected as a Director or nominee. There are no familial relationships between any Director and Executive Officer.
The term of Paul W. Erick, age 70, expires at the 2014 Annual Meeting of Shareholders. Mr. Erick has served as a director since 2005. Per the Company by-laws, no individual is eligible to be appointed or elected as a Director after the age of 69. The Company expresses its appreciation for the years of service Mr. Erick provided to the Company.
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NOMINEES FOR ELECTION
To Serve a Three-Year Term Expiring In 20142017
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Duane D. Lambrecht
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Recent Business | Mr. Lambrecht currently serves on the Board of |
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Other Directorships: | Past Board member of North American Building Material Distribution Association - also served as President |
Selection Criteria: | Mr. Lambrecht brings to the Board his experience on the Board of |
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Colleen R. Skillings
Term: | Ms. Skillings is currently a candidate to serve on the Board of New Ulm Telecomm, Inc. |
Recent Business | Since 2000, Ms. Skillings has served as the Chief Financial Officer (CFO) and Human Resources Director of Minnesota Valley Testing Laboratories, Inc. (MVTL). In her current position, Ms. Skillings oversees all of MVTL’s accounting, finance, financial planning, audit, tax, purchasing, human resources and information technology activities. In addition, she serves on MVTL’s Executive Team, which is responsible for the oversight and overall operations, and strategic planning of the company. Ms. Skillings maintains her Certified Public Accountant’s license. Prior to working at MVTL, Ms. Skillings was an Accounting and Auditing Manager for Biebl, Ranweiler, Christensen, Meyer, Thompson and Co. (1989-2000) and a Senior Auditor for the Office of the Legislative Auditor (1984-1989). |
Other Directorships: | Southern Minnesota Initiative Foundation (Finance Committee member, 2011-present); New Ulm Rotary Club (Treasurer, 2004-present, member since 1991); MBW, Inc. (Chair, 2010-present); Oak Hills Living Center (2013-present); Sunset Apartments (President, 2005-present); United Prairie Bank (Community Advisory member, 1999-2013); New Ulm Chamber of Commerce (1996-1999) and Council for the Arts in New Ulm (Treasurer, 1992-1998). |
Selection Criteria: | Ms. Skillings brings 13 years of CFO experience and 11 years of public accounting experience to the Board. The Board believes that Ms. Skillings will contribute to the Board with her business, CFO and public accounting firm experience. |
Age: | 51 |
CONTINUING DIRECTORS
James P. Jensen
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Recent Business | Mr. Jensen currently serves on the Board of |
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Other Directorships: | Alliance |
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Perry L. Meyer
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Recent Business | Mr. Meyer currently serves on the Board of |
| Chair of the Compensation Committee |
Other Directorships: | President, St. John’s Lutheran Church |
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Table of ContentsDennis E. Miller
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Term: | Expires in |
Recent Business | Mr. Miller currently serves on the Board of |
| Member of the |
Other Directorships: | Coughlan Companies (Governance Committee |
Selection Criteria: | Mr. Miller brings to the Board his experience on the Board of |
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Wesley E. Schultz
Term: | Will expire in 2015. Independent Director since 2012. |
Recent Business | Mr. Schultz currently serves on the Board of the Company. Mr. Schultz served as the CFO (1996–2008) of Rural Cellular Corporation (RCC), headquartered in Alexandria, Minnesota. RCC, a wireless communications company, was listed among the 50 largest publicly traded companies in Minnesota prior to its sale to Verizon Wireless in 2008. Mr. Schultz was responsible for all accounting and financing activities, SEC filings and reporting, financial planning and analysis, treasury, budgeting, audit, tax, accounting, human resources, purchasing, insurance and the oversight of company-owned and leased office facilities nationwide. Mr. Schultz was a senior management team member involved in major business decisions; developing and implementing strategic plans for growth and integrating its financial strategy. In addition to being the CFO, he was Executive Vice President and a member of the Board of Directors. Prior to working at RCC, Mr. Schultz was the CFO for two companies where he led their initial public offerings: Spanlink, Inc. (1996) and Serving Software, Inc. (1991–1994). |
Company | Member of the Audit Committee and member of the Compensation Committee. |
Other Directorships: | OrthoCor Medical, Inc., an innovator of devices utilizing pulsed electromagnetic frequency and thermal technologies to alleviate joint pain and minimize swelling, Minneapolis, Minnesota (2011–present); Geneva Capital, LLC, an equipment leasing company, Alexandria, Minnesota (2005–present); RCC, a wireless communications company, Alexandria, Minnesota (1999–2008) and Professional Support Solutions, Inc., an IVR and CTI Support Solutions and Integration Company, Dublin, California (2009–2011). |
Selection Criteria: | Mr. Schultz brings to the Board his experience on the Board of the Company, 18 years of CFO experience, including 13 years of public company experience in the telecommunications industry, along with his background and experience in accounting and reporting. The Board has determined that Mr. Schultz satisfies the criteria adopted by the SEC to serve as an “Audit Committee Financial Expert.” The Board believes that Mr. Schultz contributes to the Board and the Committees on which he serves. |
Age: | 57 |
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Suzanne M. Spellacy
Term: | Will expire in 2015. Independent Director since 2012. |
Recent Business | Ms. Spellacy currently serves on the Board of the Company. Ms. Spellacy is Vice President and General Counsel of Taylor Corporation, which operates more than 80 subsidiaries, devoted to print services and marketing solutions and is one of the largest privately-held corporations in the country. Ms. Spellacy is responsible for the legal affairs of Taylor Corporation and its subsidiaries, which collectively have over 9,000 employees globally. Ms. Spellacy joined Taylor Corporation in 2000 and previously served as Vice President, Human Resources (2001–2005) and Assistant General Counsel (2005–2011). Prior to joining Taylor Corporation, Ms. Spellacy was a shareholder in the Twin Cities law firm of Winthrop and Weinstine, P.A. and received her law degree from the University of Minnesota in 1992. |
Company | Member of the Compensation Committee and member of the Corporate Governance and Nominating Committee. |
Other Directorships: | Minnesota Job Skills Partnership Board (Board Member (2004–2011)); Greater Mankato Early Learning Initiative (Board Member (2011–2013)), President (2008–2011, 2012-2013); Greater Mankato YMCA (Board Member and Finance Committee Member (2006–2009)); Loyola Catholic School Board of Trustees (2009–2011); Loyola Catholic School Board (Board Member (2004–2005), Chair (2005–2009)); Southern Minnesota Advocates (Board Member (2009–present)). |
Selection Criteria: | Ms. Spellacy brings to the Board her experience on the Board of the Company, 20 years of legal and business experience, including experience with business transactions, mergers and acquisitions, executive compensation, employee benefits, employment law and other legal matters. Ms. Spellacy gained experience in state policy and legislative affairs by serving as the Governor’s business representative on the Minnesota Job Skills Partnership Board. She has been an active member of the community and brings her leadership skills from service with many community organizations, including her role as a founding board member and first board chair for the Greater Mankato Early Learning Initiative, a collaborative effort between business, education and non-profits. The Board believes that Ms. Spellacy contributes to the Board and the Committees on which she serves. |
Age: | 48 |
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Director Independence
All of the Company’s Directors have met the criteria for independence under the rules of the SEC and Rule 5605(a)(2) of NASDAQ.
Director Qualifications
Criteria for Membership
The Company’s Corporate Governance/Governance and Nominating Committee is responsible for annually reviewing the composition of the Board for desired skills and characteristics of Directors, as well as the composition of the Board as a whole.
Terms, Limitations and Retirement
All Directors are elected to three-year terms. The Board does not believe it should establish a limit on the number of times that a Director may stand for election. To ensure that the Board of the Company is not be made up of individuals who are not active in the business, agriculture, professional or working life of the community, our By-Laws state that it is in the best interest of the Company that an age limit belimits are set for members of the Board. No individual is eligible to be appointed or elected as a Director after attaining the age of 69.
Ownership of Company Stock
All Directors are required to own common stock of the Company.
Selecting Nominees for Election to the Board
The Corporate Governance/Governance and Nominating Committee is the standing committee responsible for recommending to the full Board the nominees for election as directors at our annual shareholder meetings. The Company’s Bylaws call for the Board to then select nominees to stand for election. In making its recommendations, the Committee reviews the composition of the full Board to determine the qualifications and areas of expertise needed to further enhance the composition of the Board, and works with management in attracting candidates with those qualifications. Although the Committee does not have a formal policy regarding diversity, the Committee seeks to have aprovide the Board prospective nominees that reflectsreflect diversity in background, education, gender, business experience, skills, business relationships and associations, and other factors that would contribute to the Board’s governance of the Company.
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Other Board Information
Frequency of Meetings
The Board typically holds twelve regularly scheduled meetings per year. If necessary, special meetings of the Board are held as determined by the Board.
Annual Evaluations
The Corporate Governance/Governance and Nominating Committee conducts, or causes to be conducted, annual evaluations to assess the Board’s performance and composition.
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Executive Sessions of Independent Directors
The Company’s independent Directors (all members of the Board are independent Directors) meet in executive sessions (without members of management present) regularly.
Committees
Currently, theThe Board has four standing Committees: (i) Executive,Audit; (ii) Audit,Compensation; (iii) CompensationCorporate Governance and Nominating; and (iv) Corporate Governance/Nominating.Executive.
CEO and Management Succession
The Corporate Governance/Governance and Nominating Committee conductsconduct periodic reviews to assess the succession planning for the Company’s Executive Officers. In the event of the loss of the CEO or any other Executive Officer, a meeting of the Corporate Governance/Nominating CommitteeBoard would be held to discuss the implementation of the existing succession plan and, in the case of the CEO, provide recommendations to the Board fordetermine interim management of the Company.
Review and Access to Guidelines
The Corporate Governance/Governance and Nominating Committee reviews the Company’s Corporate Governance Policy annually, and if deems appropriate, recommends amendments to the Board.
Communication with the Board
The Board has implemented a process by which Company shareholders may send written communications to the Board’s attention. Any shareholder desiring to communicate with the Board, or one or more of its Directors, may send a letter addressed to:
New Ulm Telecom, Inc.27 North Minnesota Street
New Ulm, Minnesota 56073
Attention: Corporate Secretary (Board Matters)
27 North Minnesota Street
New Ulm, Minnesota 56073
The Board has instructed the Corporate Secretary to promptly forward all communications received to the full Board or the individual Board members specifically addressed in the communication, without first screening those communications.
The Company encourages all of its Directors and Officers to attend the Annual Meeting of Shareholders. All seven of the Company’s sevencurrent Directors attended the 2010Company’s 2013 Annual Meeting of Shareholders.
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Code of Business Conduct
The Company-adoptedWe have adopted a Code of Business Conduct forand Ethics that applies to all Directors, Executive Officers and all employees, is available on the Company’s website at www.nutelecom.net.including our principal executive officer, principal financial officer and principal accounting officer or persons performing similar functions. The Code of Business Conduct includes the following principles related to the Company’sCompany Directors, Executive Officers and employees:
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| Promote full, fair, accurate, timely and understandable disclosures in reports and documents filed with the SEC and other public communications; |
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| Respect the confidentiality of information acquired in the course of performing work for the Company, except when authorized or otherwise legally obligated to disclose the information; and | ||
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| Do not use confidential information of the Company for personal advantage or for the benefit of acquaintances, friends or relatives. |
The Code of Business Conduct and Ethics is publically available by clicking on the “Investors” link on the Company’s website at www.nutelecom.net. We intend to disclose (i) any amendments to, or (ii) waivers from, the Code of Business Conduct and Ethics applicable to our principal executive officer, principal financial officer and principal accounting officer or persons performing similar functions or with respect to the required elements of the Code of Business Ethics, by disclosing the amendment or waiver on this website.
Risk Oversight
The Board and each of its Committees are involved in overseeing risk associated with the Company and its operations. The Board and Audit Committee monitor the Company’s credit risk, liquidity risk and regulatory risk through regular reviews with management, external auditors and other advisors. In its periodic meetings with management and the Company’s independent registered public accounting firm, the Audit Committee discusses the scope and plan for the audits and includes management in its review of accounting and financial controls, assessment of business risks, and legal and ethical compliance programs. The Board and the Corporate Governance/Governance and Nominating Committee monitor the Company’s governance and succession risk through regular reviews with management and outside advisors. The Board and the Compensation Committee monitor the Company’s compensation and benefit policies and related risks through regular reviews with management and the Committee’s outside advisors. The Board and its Executive Committee monitor operational risk and enterprise risk by monitoring the Company’s overall strategic goals and objectives with management and the Board, and review and consider merger, acquisition and growth opportunities for recommendation to the Board. The Board as a whole monitors any potential for reputation risk.
Board Leadership
The Board does not have a formal policy regarding the separation of the roles of CEO and Chair of the Board, but believes it is in the best interest of the Company to make that determination based on the position and direction of the Company and the membership of the Board. TheHowever, at this time, the Board has determined however, that it is in the best interest of the Company’s shareholders at this time for the roles of Chair and CEO to be separated. The current CEO Bill Otis is not a member of the Board. This structure ensures a greater role for the Chair, together with the active participation of the independent Directors, in setting agendas and establishing Board priorities and procedures. Further, this structure permits the CEO to focus on the management of the Company’s day-to-day operations.
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THE BOARD OF DIRECTORS AND COMMITTEES
Board of Director Committees
The Board consists of seven members with staggered terms of three years. The Board typically holds regular monthly meetings and several special meetings, andmeetings. It has established the following Committees: (i) Corporate Governance/NominatingAudit Committee; (ii) AuditCompensation Committee; (iii) Compensation CommitteeCorporate Governance and Nominating Committee; and (iv) Executive Committee. Committee Charters can be viewed on the Company’s website at www.nutelecom.net.www.nutelecom.net. The Chair of the Board is an ex-officio member of all Committees. The Board held 1114 meetings in 2010.2013. All Committees meet as required and each Director attended 75% or more of the Board meetings and applicable Committee meetings.meetings.
Corporate Governance/Governance and Nominating Committee
This Committee was established on January 21, 2010. Members of the Corporate Governance and Nominating Committee are James P. JensenDuane D. Lambrecht (Chair), Mary Ellen Domeier and Dennis E. Miller. In addition, the Company’s CEO is also a member of the Corporate Governance/Nominating Committee.Miller and Suzanne M. Spellacy. The Corporate Governance/Governance and Nominating Committee is responsible for reviewing, addressing and making recommendations to the Board on matters pertaining to appropriate governance standards (including the Board’s nominating process and succession planning). Committee responsibilities include:
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| Develop and recommend governance principles applicable to the Company and to the Board; | |
· | |||
| Oversee the evaluation of the Board and its Committees; | ||
· | |||
| Make recommendations to the Chair and the Board as to composition of all Board Committees; | ||
· | |||
| Maintain shareholder relations efforts; | ||
· | |||
| Develop, maintain and implement a board-approved nomination process for seats on the Company’s Board, although the ultimate decision for nominations rests with the entire Board; | ||
· | |||
| Ensure appropriate succession planning is in place for both senior management and members of the | ||
· | Ensure Board and Committee assessments are completed; and | ||
· | Board educational opportunities are identified and recommended from the completed assessments. |
Board policy requires consideration of candidates for Director Positions as recommended by shareholders, if they are qualified to serve on the Board. The Board may elect not to consider an unsolicited recommendation if no vacancy exists on the Board and the Board does not perceive a need to increase its size. In order for a Director candidate to be considered for nomination at the Annual Meeting of Shareholders, the recommendation must be received by the Company as provided under “Shareholder Proposals for 20122015 Annual Meeting,”Meeting” on page 31.32.
The Corporate Governance/Governance and Nominating Committee held threetwo meetings in 2010.2013.
Audit Committee
Members of the Audit Committee are Paul W. Erick (Chair), Mary Ellen Domeier and Duane D. Lambrecht.Lambrecht and Wesley E. Schultz. All members of the Audit Committee are independent, as defined in Rule 5605(a)(2) of the NASDAQ's listing standards. Each member of the Audit Committee is financially literate and at least one membertwo members of the Committee hashave accounting or related financial management expertise. The Board has determined that Mr. Paul E. Erick (Chair of the Audit Committee), satisfies and Mr. Wesley E. Schultz, satisfy the criteria adopted by the SEC to serve as an “Audit Committee Financial Expert.Experts.”
17
The Audit Committee is responsible for overseeing the Company’s accounting procedures, financial reporting processes and internal controls and audit, andaudit. It consults with management and the independent registered public accounting firm on, among other items, matters related to the annual audit, the published financial statements and the accounting principles applied. As part of its duties, the Audit Committee appoints, evaluates and retains the Company’s independent registered public accounting firm and evaluates that firm’s qualifications, performance and independence. The Audit Committee has established policies and procedures for the pre-approval of all services provided by the independent registered public accounting firm.
The Audit Committee held 10six meetings in 2010.2013. The Report of Audit Committee’s ReportCommittee is included on page 2829 of this proxy statement.
Compensation Committee
Members of the Compensation Committee are Perry L. Meyer (Chair), Rosemary J. DittrichWesley E. Schultz and Dennis E. Miller.Suzanne M. Spellacy. The Compensation Committee’s duties include evaluating employee compensation and benefit plans as well as staffing. The Compensation Committee also makes recommendations pertaining to the compensation of Directors. This
The Compensation Committee held 2three meetings in 2010.2013. The Report of Compensation Committee on Executive Compensation is included on page 26 of this proxy statement.
Executive Committee
The Executive Committee was established on January 21, 2010. Members of the Executive Committee are James P. Jensen (Chair), Duane D. Lambrecht and Perry L. Meyer.Meyer and Dennis E. Miller. In addition, the Company’s CEO, Chief Operating Officer (COO) and Chief Financial Officer (CFO)CFO are also members of the Executive Committee. This Committee is responsible for carrying out the Board’s overall responsibility with respect to: (i) exercising the Board’s authority when the Board is not in session; (ii) discussing Board agenda topics beyond those on the Consent Agenda; (iii) strategic planning; (iv) consideration of the Company’s merger, acquisition and growth opportunities andopportunities; (v) monitoring the status of any litigation and making recommendations to the Board.Board and (vi) implementation of Board member education based on input given by the Corporate Governance and Nominating Committee and other committees.
The Executive Committee held three meetings in 2010.2013.
NON-EMPLOYEE DIRECTOR COMPENSATION
On February 28, 2012, our Board adopted the New Ulm Telecom, Inc. Director Stock Plan (the “Plan”). The Plan was subsequently approved by the Company shareholders on May 31, 2012 and became effective on that date. Under the plan, the Board (or a Committee) has the power to designate a portion of the Director’s retainer that will be paid in Company common stock. Each Director has the ability to designate an additional percentage of his or her retainers to be paid in Company common stock. For the director terms that began after the 2013 Annual Meeting of Shareholders, the Board determined that 50% of each Director’s retainer would be paid in Company common stock, and each director had the ability to designate an additional percentage of his or her retainer, up to a maximum of 100% of the retainer, to be paid in Company common stock. In 2010, the Directors were2013, each Director was paid an annual retainer of $16,800. In addition, Directors received $588$1,000 for each Board and Committee meeting they attended. The Chair of the Board, who is not an employee of the Company, receives an additional annual retainer of $12,000. TAlso,he Audit Committee Chair, who is not an employee of the AuditCompany, receives an additional annual retainer of $7,500. The Compensation Committee Chair, who is not an employee of the Company, receives an additional annual retainer of $5,000.
18
Under Board policy for non-employee Director Compensation established May 20, 2010,26, 2009, a Director who serves at least three full terms (nine years) is entitled to receive as compensation three times the Board annual retainer in effect at the time of separation from the Board. A Director who serves full terms beyond the initial three terms is entitled to receive additional compensation of one-half times the annual Board retainer in effect at the time of separation for each additional full term served, not to exceed three additional terms. Separation includes retirement, resignation, death, disability or change of corporate ownership. This compensation to Directors will generally be paid within sixty days of the Director’s separation from the Board, and otherwise in accordance with Section 409A of the Internal Revenue Code. The Company’s future obligations under this policy as of December 31, 20102013 were $302,000.$210,000. The Company developed this policy with the assistance of Organizational Concepts International (OCI), an outside compensation consultant, in an effort to remain competitive in attracting outside Directors. The decision to engage OCI was made by the Compensation Committee.
18
The following table shows the compensation paid or accrued to each of the Company’s Directors in 2010:
2010 DIRECTOR COMPENSATION2013:
2013 DIRECTOR COMPENSATION | 2013 DIRECTOR COMPENSATION | ||||||||||||||||
Fees Earned | Fees Earned | All Other | |||||||||||||||
or Paid in | or Paid in | Compensation | |||||||||||||||
Name |
| Fees Earned or |
| All Other |
| Total ($) | Cash ($) | Stock ($) (1) | ($) (2) | Total ($) | |||||||
|
|
|
|
|
|
|
|
|
| ||||||||
James P. Jensen |
|
| 47,028 |
|
| 0 |
|
| 47,028 | $ 40,000 | $ 16,800 | $ - | $ 56,800 | ||||
Perry L. Meyer |
|
| 27,384 |
|
| 8,400 |
|
| 35,784 | 25,000 | 16,800 | 8,400 | 50,200 | ||||
Duane D. Lambrecht |
|
| 32,088 |
|
| 0 |
|
| 32,088 | 29,400 | 8,400 | - | 37,800 | ||||
Paul W. Erick |
|
| 35,324 |
|
| 0 |
|
| 35,324 | 28,900 | 8,400 | - | 37,300 | ||||
Rosemary J. Dittrich |
|
| 25,620 |
|
| 0 |
|
| 25,620 | ||||||||
Mary Ellen Domeier |
|
| 32,088 |
|
| 0 |
|
| 32,088 | ||||||||
Dennis E. Miller |
|
| 27,972 |
|
| 0 |
|
| 27,972 | ||||||||
Dennis Miller | 19,000 | 16,800 | - | 35,800 | |||||||||||||
Wesley E. Schultz | 22,000 | 16,800 | - | 38,800 | |||||||||||||
Suzanne M. Spellacy | 26,400 | 8,400 | - | 34,800 |
(1) |
| As noted above, under the “New Ulm Telecom, Inc. Director Stock Plan,” all non-employee directors receive a portion of their board compensation in Company stock and have the ability to elect to have an additional amount paid in Company stock. All shares vest on the date of issuance. The value shown is the number of shares awarded valued at the market price on their grant dates, in all cases computed in accordance with FASB ASC Topic 718. |
(2) | The amount listed in the All Other Compensation column represents the change in the non-employee Director Compensation policy value accruing to each Director for future payment under the Company’s Director Separation policy dated May |
19
SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS AND MANAGEMENT
The following table includes information regarding beneficial ownership of the Company’s common stock as of March 31, 20112014 by (a) each person who beneficially owns five percent or more of our common stock,stock; (b) each Director and nominee for Director,Director; (c) each Named Executive Officer and (d) all Directors and Executive Officers as a group. Unless otherwise noted, each person identified below possesses sole voting and investment power with respect to such shares. Except as noted below, we know of no agreements among our shareholders that relate to voting or investment power with respect to our common stock.
Name and Address of Beneficial Owner |
| Amount and Nature of Beneficial Ownership (1) |
| Percent of Class (2) |
|
|
|
|
|
Ruth B. Wines, Trustee of the Ralph K. Wines & Ruth B. Wines Family Trust 216 Apolena, Newport Beach, California |
| 274,320 |
| 5.4% |
Bill D. Otis |
| 208,477 |
| 4.1 |
James P. Jensen (3) |
| 23,885 |
| * |
Perry L. Meyer |
| 23,573 |
| * |
Dennis E. Miller |
| 11,002 |
| * |
Wesley E. Schultz |
| 6,232 |
| * |
Paul W. Erick |
| 4,239 |
| * |
Duane D. Lambrecht (4) |
| 3,866 |
| * |
Suzanne M. Spellacy |
| 2,916 |
| * |
Barbara A.J. Bornhoft |
| 2,300 |
| * |
Colleen R. Skillings |
| 100 |
| * |
Curtis O. Kawlewski |
| 0 |
| * |
All nominees, Directors and Executive Officers as a group (11 persons) (5) |
| 286,590 |
| 5.6% |
|
|
|
|
|
_________________
Name and Address of Beneficial Owner |
| Amount and |
| Percent of | |
|
|
|
|
| |
Ruth B. Wines, Trustee of the Ralph K. Wines & |
| 274,320 |
| 5.4 | % |
Bill D. Otis |
| 206,477 |
| 4.0 | |
James P. Jensen (3) |
| 18,453 |
| * | |
Perry L. Meyer |
| 12,000 |
| * | |
Rosemary J. Dittrich (4) |
| 25,090 |
| * | |
Dennis E. Miller |
| 4,570 |
| * | |
Barbara A. J. Bornhoft |
| 2,300 |
| * | |
Mary Ellen Domeier (5) |
| 2,220 |
| * | |
Duane D. Lambrecht (6) |
| 1,150 |
| * | |
Paul W. Erick |
| 100 |
| * | |
Curtis O. Kawlewski |
| 0 |
| * | |
All nominees, Directors and Executive Officers as a |
| 272,360 |
| 5.3 | % |
* Represents less than 1.0%
___________________(1)Beneficial ownership is determined in accordance with the rules of the SEC and includes voting or investment power with respect to securities. Securities "beneficially owned" by a person may include: securities owned by or for, among others; the spouse, children or certain other relatives of such person, as well as other securities, as to which the person has, or shares voting, or investment power, or has the option to acquire within 60 days. Unless otherwise indicated, the address of each shareholder is: c/o New Ulm Telecom, Inc., 27 North Minnesota Street, New Ulm, Minnesota 56073.
(2)Percentage of beneficial ownership is based on 5,089,534 shares outstanding as of March 31, 2014. (3)Includes 3,654 shares owned by Mr. Jensen’s spouse. (4)Includes 250 shares owned by Mr. Lambrecht’s spouse. (5)Includes 3,904 shares owned by the spouses of Directors and Executive Officers. |
|
|
1920
|
| |
|
| |
|
| |
|
| |
|
| |
|
| |
|
|
Summary Compensation Table
The following table shows compensation paid to or earned by the CEO, COO and CFO “Named Executive Officers” during 2010.2013. For more information regarding the Company’s salary policies and executive compensation plans, please review the information under the caption “Report of Compensation Committee on Executive Compensation,” on page 25.26.
Non-Equity | All Other | ||||||||||||||||||||
Incentive Plan | Compensation | ||||||||||||||||||||
Name and Principal Position |
| Year |
| Salary ($) |
| Non-Equity |
| All Other |
| Total ($) | Name and Principal Position | Year | Salary ($) | Compensation ($) (a) | ($) (b) | Total ($) | |||||
|
|
|
|
|
|
|
|
|
|
| |||||||||||
Bill D. Otis |
| 2010 |
| 260,005 |
| 79,103 |
| 12,250 |
| 351,358 | Bill D. Otis | 2013 | 268,000 | 49,583 | 32,985 | 350,568 | |||||
President and CEO |
| 2009 |
| 259,730 |
| — |
| 8,996 |
| 268,726 | |||||||||||
President and CEO | 2012 | 260,000 | 52,000 | 31,644 | 343,644 | ||||||||||||||||
|
|
|
|
|
|
|
|
|
|
| |||||||||||
Barbara A.J. Bornhoft |
| 2010 |
| 153,879 |
| 34,885 |
| 7,674 |
| 196,438 | Barbara A.J. Bornhoft | 2013 | 170,000 | 23,593 | 19,773 | 213,366 | |||||
Vice President/COO |
| 2009 |
| 152,421 |
| — |
| 5,092 |
| 157,513 | |||||||||||
and Corporate Secretary |
|
|
|
|
|
|
|
|
|
| |||||||||||
Vice President/COO | 2012 | 165,000 | 24,750 | 19,699 | 209,449 | ||||||||||||||||
and Corporate Secretary | |||||||||||||||||||||
|
|
|
|
|
|
|
|
|
|
| |||||||||||
Curtis O. Kawlewski |
| 2010 |
| 125,240 |
| 29,664 |
| 5,389 |
| 160,293 | Curtis O. Kawlewski | 2013 | 149,350 | 20,734 | 10,077 | 180,161 | |||||
CFO (beginning 11/16/09) |
| 2009 |
| 12,019 |
| — |
| — |
| 12,019 | |||||||||||
CFO | 2012 | 145,000 | 21,750 | 10,167 | 176,917 | ||||||||||||||||
|
|
| |||||||||||||||||||
(a) | All amounts shown for 2013 under "Non-Equity Incentive Plan Compensation" were earned in 2013 under the | ||||||||||||||||||||
2006 Management Incentive Plan, as in effect in 2013. These amounts were paid in 2014. | |||||||||||||||||||||
(b) | Represents taxable fringe benefits and contributions made by the Company under its 401(k) plan. |
___________________
|
|
20
Grants of Plan-Based Awards in 20102013
The following table sets forth information relating to potential plan-based awards in 20102013 for Named Executive Officers under the 2006 Management Incentive Plan, as amended:
| Potential Payouts Under Non-Equity | ||||||
Name |
| Potential Payouts Under Non-Equity Incentive Plan Awards (1) | |||||
Threshold | Target | Maximum |
Threshold ($) |
Target ($) |
Maximum ($) | ||
|
|
|
| ||||
Bill D. Otis | 25,000 | 50,000 | 100,000 |
| 26,800 | 53,600 | 107,200 |
|
| ||||||
Barbara A. J. Bornhoft | 11,025 | 22,050 | 44,100 |
| 12,750 | 25,500 | 51,000 |
|
| ||||||
Curtis O. Kawlewski | 9,375 | 18,750 | 37,500 |
| 11,201 | 22,403 | 44,805 |
|
|
(1) | Represents awards that may have been earned during |
21
The Company did not issue any options or warrantsstock awards to named executives during 20102013 and had no options or warrantsstock awards outstanding as of December 31, 2010.2013.
CEO Bill D. Otis. Mr. Otis and the Company entered into an employment agreement in July 2006 that provided for an annual base salary of no less than $170,000 and that Mr. Otis would be eligible for incentive compensation under the New Ulm Telecom Management Incentive Plan in the form of a cash incentive (Annual Incentive Award) on an annual basis. The base salary for Mr. Otis was set at $260,000$276,000 for 2011.2014. The target incentive payout for Mr. Otis is set at 20% of his base salary. The maximum incentive award payable under the plan is 40% of base salary (2 times the target). The minimum incentive award payable under the plan is $0. Upon
Under the employment agreement, as amended in March 2012, upon termination of Mr. Otis’ employment by the Company without cause or by Mr. Otis for good reason, Mr. Otis willwould receive 24 months2.99 years of base salary at the annualized rate of pay at termination. Upon a change-in-control transaction, and if the employment of Mr. Otis is terminated by the Company without cause or by Mr. Otis for good reason within 12 months of the change-in-control transaction, Mr. Otis willwould receive a lump sum payment equal to 24 months2.99 years of base salary at the annualized rate of pay at termination. This amount would have been $500,000equal to $801,320 at December 31, 2010.
21
Table of Contents2013, based on the employment agreement that was in effect at that time.
COO Barbara A.J. Bornhoft. Ms. Bornhoft and the Company entered into an employment agreement in July 2006 that provided for an annual base salary of no less than $110,000 and that Ms. Bornhoft would be eligible for incentive compensation under the New Ulm Telecom Management Incentive Plan in the form of an Annual Incentive Award. The base salary for Ms. Bornhoft was set at $155,000$175,100 for 2011.2014. The target incentive for Ms. Bornhoft is 15% of her base salary. The maximum incentive award payable under the plan is 30% of base salary (2 times the target). The minimum incentive award payable under the plan is $0. Upon
Under the employment agreement, as amended in March 2012, upon termination of Ms. Bornhoft’s employment by the Company, without cause or by Ms. Bornhoft for good reason,reason; Ms. Bornhoft willwould receive 1224 months of base salary at the annualized rate of pay at termination. Upon a change-in-control transaction, and if Ms. Bornhoft is terminated by the Company without cause or by Ms. Bornhoft for good reason within 12 months of the change-in-control transaction, Ms. Bornhoft willwould receive a lump sum payment equal to 24 months of base salary at the annualized rate of pay at termination. This amount would have been equal to $340,000 at December 31, 2013, based on the employment agreement that was in effect at that time.
CFO Curtis O. Kawlewski. Mr. Kawlewski and the Company entered into an employment agreement in March 2012 that provided for an annual base salary of no less than $145,000 and that Mr. Kawlewski would be eligible for incentive compensation under the New Ulm Telecom Management Incentive Plan in the form of an Annual Incentive Award. The base salary for Mr. Kawlewski was set at $157,400 for 2014. The target incentive for Mr. Kawlewski is 15% of his base salary. The maximum incentive award payable under the plan is 30% of base salary (2 times the target). The minimum incentive award payable under the plan is $0.
Upon termination of Mr. Kawlewski’s employment by the Company without cause or by Mr. Kawlewski for good reason, Mr. Kawlewski would receive 12 months of base salary at the annualized rate of pay at termination. Upon a change-in-control transaction, if Mr. Kawlewski is terminated by the Company, without cause or by Mr. Kawlewski for good reason within 12 months of the change-in-control transaction, Mr. Kawlewski would receive a lump sum payment equal to 12 months of base salary at the annualized rate of pay at
22
The Compensation Committee, which is comprised solely of Independent Directors, is responsible for evaluating and monitoring the Company’s general compensation policies and compensation plans, as well as the specific compensation levels for Executive Officers, including our CEO. The Compensation Committee reviews and recommends annual base salary levels and annual cash award opportunity levels for each Named Executive Officer to the Board.
Under the supervision of the Board, the compensation philosophy is designed to:
· |
| Attract and retain well-qualified executive talent; | |
· | |||
| Tie annual cash incentives to achievement of measurable corporate performance objectives; and | ||
· | |||
| Align executive incentives with shareholder value creation. |
To achieve these objectives, the Compensation Committee implemented and maintains a compensation plan that ties a significant portion of an executive’s overall compensation to the Company’s financial performance. Overall, the total compensation opportunity is intended to create an executive compensation program that is set competitively compared to similar-sized companies, particularly telecommunication companies.
Each Executive Officer’s compensation package is generally comprised of three elements:
· |
| Base salary and fringe benefits, which reflects an individual’s qualifications, scope of responsibilities, experience level, expertise, performance and contribution to the Company’s financial results; | |
· | |||
| Cash-based incentive compensation tied to measurable targets of the Company’s overall success; and | ||
· | |||
| The Company’s qualified 401(k) plan, in which the executives |
The Executive Officers were not present during, and did not participate in, deliberations or decisions involving their own compensation during 2010.2013. While Executive Officers do not play a role in setting their own compensation, the Company’s CEO does make recommendations to the Compensation Committee concerning individual performance of other Executive Officers.
22As required by Section 14A of the Securities Exchange Act of 1934, the Company proposed an advisory vote to the shareholders approving executive compensation at the May 30, 2013 New Ulm Telecom, Inc. annual meeting. This proposal, commonly known as a “say-on-pay” proposal, gave the Company shareholders the opportunity to express their views on the Company’s Named Executive Officers’ compensation. The Company shareholders approved the proposal with 2,220,076 votes for, 296,247 votes against, 312,917 abstentions and 500,419 broker non-votes. While this vote was advisory, and was not binding on the Compensation Committee or the Board, it did provide valuable information to the Compensation Committee and the Board in setting the Company’s general compensation policies and compensation plans for the Company’s Named Executive Officers.
TableAs required by Section 14A of Contentsthe Securities Exchange Act of 1934, the Company also proposed an advisory vote to the shareholders at the May 30, 2013 New Ulm Telecom, Inc. annual meeting on the frequency of future advisory votes on the Company’s Named Executive Officers’ compensation. The Company asked the shareholders whether they would prefer an advisory vote on Named Executive Officers’ compensation every year, every two years, or every three years. The Company shareholders approved the vote for every three years with 1,828,357 for the three year selection compared to 610,642 votes for every one year, 36,247 votes for every two years, 353,994 abstentions and 500,419 broker non-votes. The Board adopted the recommendation of the shareholders and intends to have another advisory vote to approve executive compensation at the 2016 Annual Meeting of Shareholders.
23
The level of base salary is established primarily on the basis of an executive’s qualifications and relevant experience; the scope of his or her responsibilities; the strategic goals that he or she manages; the compensation levels of Executive Officers at similar-sized companies, particularly telecommunications companies; the relationship between the executive’s performance and the Company’s results; and market rates of compensation required to retain qualified management. The Company believes that executive base salaries should be competitive with salaries at similar-sized companies. The Compensation Committee reviews the base salary of each executive annually and makes recommendations to the Board pertaining to any adjustments in base salary that (i) take into account the individual’s performance and any changes in the individualsindividual’s responsibility and (ii) are necessary or appropriate to maintain a competitive salary structure.
The Company engaged an outside consultant in 2005 to advise the Company on its development of Employee Incentive Plans for (i) employees other than Executive Officers and (ii) Executive Officers. Both plans were implemented in 2006. Payments on each plan were based on achievement of objectives of measurable corporate performance, with financial and customer-related targets. The financial targets included achievement of specified certain operating revenue and net income criteria based on the Company’s budget, while the customer service targets were based on several factors;factors, including (i) “uptime” (the amount of time that the Company’s phone, cable and Internet services were available to customers) and restoration time (the ability of the Company to restore service when an interruption occurs),; (ii) customer retention and (iii) customer service (derived from customer service data).
The Executive Officer potential awards under the 2006 Management Incentive Plan, as amended, and in effect in 2010,2013, were as follows:
Position | Target Award | Maximum Award | ||
CEO | 20% of base salary | 40% of base salary | ||
COO | 15% of base salary | 30% of base salary | ||
CFO | 15% of base salary | 30% of base salary |
The award formula was weighted according to each of the percentages listed below.
| 60% |
Operating Revenue | 25% |
Customer Service | 15% |
Total | 100% |
The Company will continue the Management Incentive Plan in 2011 based upon similar factorsOIBITDA is defined as operating income before interest, taxes, depreciation and the same performance ratios. amortization.
24
Potential payouts under the Plan for 2014 performance are set forth below.
23
Grants of Plan-Based Awards in 20112014
The following table sets forth certain information concerning plan-based potential awards to be granted to the Named Executive Officers below during the fiscal year ending December 31, 2011.2014. This information is based on criteria contained in the 2006 Management Incentive Plan, as amended, and described above.
| Estimated Future Payouts Under Non-Equity | |||||
Name | Estimated Future Payouts Under Non-Equity Incentive Plan Awards | |||||
Threshold | Target | Maximum |
Threshold ($) |
Target ($) |
Maximum ($) | |
|
|
| ||||
Bill D. Otis | 26,000 | 52,000 | 104,000 | 27,600 | 55,200 | 110,400 |
|
| |||||
Barbara A. J. Bornhoft | 11,625 | 23,250 | 46,500 | |||
|
| |||||
Barbara A.J. Bornhoft | 13,133 | 26,265 | 52,530 | |||
Curtis O. Kawlewski | 9,750 | 19,500 | 39,000 | 11,805 | 23,610 | 47,220 |
|
|
The Company has a qualified 401(k) Retirement Savings Plan (Retirement Plan). The Named Executive Officers, along with other employees who made contributions to the Retirement Plan, receive matching contributions of 50% of every dollar, up to 6% of all eligible employee contributions. The Company matches a portion of employee contributions to the Retirement Plan in order to encourage employees to participate in their own retirement savings and to provide another competitive recruiting tool to attract and retain employees.
In addition, on December 28, 2010,February 25, 2014, the Board authorized the Company to make a discretionary corporate contribution of 2%3% of eligible compensation for all eligible employees to their respective 401(k) plan accounts for the fiscal year 20102013 under the Company’s Retirement Plan.
Elements of Post-Termination Compensation
As noted above under “Employment Agreements,” our Employment Agreements with Mr. Otis, and Ms. Bornhoft and Mr. Kawlewski contain change-in-control provisions. The Compensation Committee believes that severance and change-in-control arrangements for these Named Executive Officers aids in the recruitment and retention of Executive Officers and provideprovides incentives for Executive Officers to grow our business and maintain focus on creating value for our shareholders. The Compensation Committee believes that providing protection to Executive Officers whose employment may be terminated in connection with a change-in-control transaction strikes an appropriate balance between the interests of our Executive Officers and the interests of others if a change-in-control transaction occurs.
The Company does not grant stock awards and does not have any pension plans or any nonqualified deferred compensation plans for its Executive Officers or employees.
24
25
REPORT OF COMPENSATION COMMITTEE ON EXECUTIVE COMPENSATION
The compensation program for the CEO and the Board is the responsibility of the Compensation Committee of the Board. The Compensation Committee is comprised entirely of independent members of the Board. The Compensation Committee oversees the Company’s compensation practices and establishes the principles and strategies that guide the design of compensation plans and benefit programs for all employees of the Company, and makes recommendations to the Board. The Compensation Committee is comprised of three Directors: Mr.Perry L. Meyer (Chair), Ms. DittrichWesley E. Schultz and Mr. Miller.Suzanne M. Spellacy.
The following discussion describes the Company’s approach pertaining to executive compensation. The Compensation Committee retains the right to consider factors other than those set forth below in setting executive compensation levels for individual officers.
The 20102013 salary program consisted of two elements: (i) an annual base salary and (ii) a cash award under a Management Incentive Plan. The purpose of the Plan was to reward key executives for the long-term success of the Company and to assist in the recruitment and retention of key executives. The Plan was also used to link total executive compensation to the Company’s financial performance. Overall, the philosophy for the executive compensation program is to pay executives competitively compared to similar-sized companies, particularly telecommunications companies.
The Compensation Committee considers Company performance and compensation levels of comparable companies when making its recommendations pertaining to annual base salaries and making awards under the incentive plan. The Compensation Committee’s goal is to remain reasonably competitive with comparable companies.
The Compensation Committee worked with a consultant to develop the Management Incentive Plan. This plan was effective beginning in the year 2006. This Management Incentive Plan enables the Company to motivate its Executive Officers to achieve key financial and strategic objectives.
The Compensation Committee of the Board has reviewed and discussed with management the Executive Compensation discussion and analysis. Based on the review and discussions, the Compensation Committee recommended that the Board include the Executive Compensation discussion and analysis in the proxy statement.
In reviewing the CEO’s 20102013 performance, the Compensation Committee determined that Mr. Otis’ total compensation package was in alignment with the Company’s overall performance in 2010.2013. The Compensation Committee also reviewed the compensation levels of executives in comparable companies, and determined that Mr. Otis’ compensation was competitive within the industry. In addition, the Compensation Committee believes that the Company’s compensation practices and compensation philosophy align executive interests with those of its shareholders by linking total executive compensation to the Company’s overall financial performance.performance and as evidenced by the Shareholder adoption of the “say-on-pay” proposal at the May 30, 2013 New Ulm Telecom, Inc. annual meeting.
Submitted by the Compensation Committee of the Board of Directors
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Perry L. Meyer, Chair | |
Wesley E. | |
Suzanne M. Spellacy |
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The members of the Audit Committee asis comprised of December 31, 2010 were Mr.three Directors: Paul W. Erick (Chair), Ms. Mary Ellen Domeier and Mr. Duane D. Lambrecht.Lambrecht and Wesley E. Schultz. Each member of the Audit Committee has been determined by the Board to be independent under the rules of the SEC. The Board has determined that Mr. Paul W. Erick is ourand Mr. Wesley E. Schultz are qualified to be “Audit Committee Financial Expert,Experts,” as defined in Item 407(c)407(d)(5) of Regulation S-K promulgated under the Exchange Act of 1934.
The Audit Committee acts under a written charter that sets forth its responsibilities and duties as well as requirements for the Audit Committee’s composition and meetings. The Audit Committee Charter is available on the Company’s website at www.nutelecom.netwww.nutelecom.net and is also available in print, free of charge, upon request. Requests for a printed copy of the Audit Committee Charter should be submitted to the Corporate Secretary, New Ulm Telecom, Inc., at 27 North Minnesota Street, New Ulm, Minnesota 56073.
During the year ended December 31, 2010,2013, the Audit Committee met with the Company’s management at each of its regularly scheduled meetings. The Audit Committee also met with a representative from Olsen Thielen & Co., Ltd., the Company’s independent registered public accounting firm, at several of its meetings. Agendas for the Audit Committee’s meetings are established by the Chair of the Audit Committee in consultation with the CFO. At those meetings, the Audit Committee reviewed and discussed various financial and regulatory issues, accounting and financial management issues, developments in the accounting profession as well as a summary of anonymous reports received via the Company’s anonymous reporting process (there were no anonymous reports received in 2010).process. The Audit Committee also had separate executive sessions from time to time. The Audit Committee provides reports of its activities at each regularly scheduled Board meeting.
The Audit Committee reviews each of the Company’s quarterly and annual reports, including Management’s Discussion and Analysis of Financial Condition and Results of Operations. As part of this review, the Audit Committee discusses these reports with the Company’s management and the Company’s independent registered public accounting firm prior to the filing of each report with the SEC. In addition, the Audit Committee also reviews related matters, such as the quality of the Company’s accounting practices, alternative methods of accounting under generally accepted accounting principles in the United States and the preferences of the independent registered public accounting firm in this regard. The Company’s critical accounting policies and the clarity and completeness of the Company’s financial and other disclosures are also discussed.
Management of the Company has the primary responsibility for the Company’s financial statements. The independent registered public accounting firm has responsibility for the audit of the Company’s financial statements. The responsibility of the Audit Committee is to oversee financial matters, among other responsibilities fulfilled by the Audit Committee under its charter. The Audit Committee meets periodically with representatives of Olsen Thielen & Co., Ltd. without the presence of management, to ensure candid and constructive discussions about the Company’s compliance with accounting standards and best practices among public companies comparable in size and scope to the Company.
The Audit Committee has also discussed with Olsen Thielen & Co., Ltd. that their firm is retained by the Audit Committee and that they must raise any concerns about the Company’s financial reporting and procedures directly with the Audit Committee.
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The Audit Committee has:
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| Discussed with Olsen Thielen & Co., Ltd., the matters required to be discussed under Statement on Auditing Standards No. 114, The Auditors Communication with Those Charged with Governance, as amended and as adopted by the Public Company Accounting Oversight Board (PCAOB). |
The Audit Committee has received written disclosures and a letter, required by PCAOB Rule 3526, Communications with Audit Committees Concerning Independence. The Audit Committee has also discussed with Olsen Thielen & Co., Ltd., its independence as it relates to the Company. The Audit Committee has concluded that Olsen Thielen & Co., Ltd. is independent with respect to the Company and its management.
The Audit Committee has reviewed and discussed the fees paid to Olsen Thielen & Co., Ltd. during the year ended December 31, 2010.2013. The fees paid were for services related to the audit and other services and are included belowon page 30 under "Fees Billed and Paid to Independent Registered Public Accounting Firm."
The Audit Committee has adopted a policy that requires pre-approval of all services of Olsen Thielen & Co., Ltd. by the Audit Committee or the Chair of the Audit Committee. When services are pre-approved by the Chair of the Audit Committee, notice of this approval is given to the other members of the Audit Committee and presented to the full Audit Committee at its next scheduled meeting.
CERTAIN RELATIONSHIPS AND RELATED TRANSACTIONS
It is the Company's policy that all proposed transactions by the Company with Directors, Officers, five percent shareholders and their affiliates, be entered into only if these transactions are on terms no less favorable to the Company than could be obtained from unaffiliated parties, are reasonably expected to benefit the Company and are approved by a majority of the disinterested, independent members of its Board.
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The Audit Committee assists the Board in its oversight of the Company’s financial reporting process. The Audit Committee operates under a written charter adopted by the Board.
In addition to its other duties described in the Committee’s Charter, the Audit Committee has:
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| Reviewed and discussed with the Company’s management and the independent registered public accounting firm, the audited financial statements as of December 31, | |
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| Discussed with the independent registered public accounting firm, the matters required to be discussed by Statement on Auditing Standards No. 114,The Auditor’s Communication with Those Charged with Governance;and | ||
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| Received from the independent registered public accounting firm, the written disclosures and letter required by PCAOB Rule 3526,Communications with Audit Committees Concerning Independence,and discussed their independence with them. |
Based upon the review and discussions summarized above, together with the Committee’s other deliberations, the Audit Committee recommended to the Board that the audited financial statements of the Company, as of December 31, 20102013 and for the year then ended, be included in the Company’s Annual Report on Form 10-K for the year ended December 31, 20102013 to be filed with the SEC.
Management is responsible for the Company’s internal controls and financial reporting processes. The independent registered public accounting firm is responsible for performing an independent audit of the Company’s consolidated financial statements in accordance with auditing standards generally accepted in the United States and for expressing an opinion thereon. The Audit Committee’s responsibility is generally to monitor and oversee these processes, as described in the Audit Committee Charter.
Submitted by the Audit Committee of the Board
of DirectorsPaul W. Erick, ChairMary Ellen DomeierDuane D. Lambrecht
Paul W. Erick, Chair |
Duane D. Lambrecht Wesley E. Schultz |
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PROPOSAL 2 – RATIFICATION OF OLSEN THIELEN & CO., LTD. AS THE COMPANY’S INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM
Services of Independent Registered Public Accounting Firm for 20112013
Olsen Thielen & Co., Ltd. served as the Company’s independent registered public accounting firm for the fiscal year ended December 31, 2010.2013. The Audit Committee of the Board appointed Olsen Thielen & Co., Ltd. as the independent registered public accounting firm for the Company beginning with the fiscal year ended December 31, 2008.
Fees Billed and Paid to Independent Registered Public Accounting Firm
The following is a summary of fees billed by Olsen Thielen & Co., Ltd. for professional services rendered for the fiscal years ended December 31, 20102013 and 2009,2012, respectively.
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Audit Fees |
| $ | 132,578 |
| $ | 117,103 |
| $ | 151,377 |
| $ | 141,782 |
Audit - Related Fees |
| 6,500 |
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| 6,100 |
| 5,850 | ||||
Tax Fees |
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| 5,636 |
| 7,085 |
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All Other Fees |
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| 44,537 | |
Total Fees |
| $ | 166,528 |
| $ | 143,714 |
| $ | 219,333 |
| $ | 194,679 |
Audit Fees
Audit fees are of feesthose billed for professional services rendered for the audit of the Company’s annual consolidated financial statements and review of the interim consolidated financial statements included in quarterly reports.
Audit-Related Fees
Audit-related fees are feesthose billed for assurance and related services that are reasonably related to the performance of the audit or review of the Company’s consolidated financial statements and are not reported under “Audit Fees.” The audit-related fees for 20102013 and 2012 related to the auditaudits of the Company’s employee benefit plan.
Tax Fees
Tax fees are feesthose billed for professional services for tax compliance and tax advice.
All Other Fees
All other fees are feesthose for products and services other than the services reported above. The fees billed for all other services paid in 20102013 and 2009,2012, respectively, were for general regulatory assistance. The Company typically does not engage its current independent registered public accounting firm directly for other fees or services.
Independence
The Audit Committee of the Board has determined that the provision of the non-audit services described above is compatible with maintaining the independence of the independent registered public accounting firm’s independence.
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Audit Committee Pre-Approval Policy for Services of Independent Registered Public Accounting Firm
The Audit Committee annually approves the scope and fees payable for the year-end audit to be performed by the independent registered public accounting firm for the next fiscal year. The Audit Committee is required to pre-approve audit and non-audit services performed by the independent registered public accounting firm in order to assure that the provision of such services does not impair the independent registered public accounting firm’s independence. The Audit Committee does not delegate to management, its responsibilities to pre‑approve services performed by the independent registered public accounting firm. The Audit Committee pre-approved all services the Company received from Olsen Thielen & Co., Ltd. during the year ended December 31, 2010.2013.
Appointment of Independent Registered Public Accounting Firm for 20112014
Subject to ratification by the shareholders at the May 26, 201129, 2014 Annual Meeting, the Audit Committee of the Board has appointed Olsen Thielen & Co., Ltd. as the Company’s independent registered public accounting firm for the fiscal year ending December 31, 2011.2014. In the event the shareholders fail to ratify the appointment, the Audit Committee will reconsider this appointment. Even if the appointment is ratified, the Audit Committee, in its discretion, may direct the appointment of a different independent registered public accounting firm at any time during the year if the Audit Committee determines that such a change would be in the Company’s and its shareholders’ best interests.
Ratification of the appointment of Olsen Thielen & Co., Ltd. as the Company’s independent registered public accounting firm requires that a majority of the votes cast, whether in person or by proxy, be cast in favor of the proposal. Broker non-votes are counted in determining the votes present at a meeting for purposes of establishing a quorum;quorum, but are not considered votes cast and will not count either in favor or against the proposal. Abstentions are counted as present and entitled to vote for the purposes of determining a quorum, but are not counted for the purposes of determining whether shareholders have approved the matter. Therefore, if you abstain from voting on Proposal 2: Ratification of Olsen Thielen & Co., Ltd. as the Company’s Independent Registered Public Accounting Firm, it has the same effect as a vote against the proposal.
Representatives of Olsen Thielen & Co., Ltd. are expected to be present at the annual meeting and will have an opportunity to make a statement if they desire to do so. They will also be available to respond to appropriate questions from shareholders in attendance.
THE BOARD AND THE AUDIT COMMITTEE RECOMMEND A VOTE "FOR" THE RATIFICATION OF APPOINTMENT OF OLSEN THIELEN & CO., LTD. AS THE COMPANY’S INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM. SHARES REPRESENTED BY PROXY WILL BE VOTED “FOR” THIS PROPOSAL, UNLESS YOU SPECIFY A DIFFERENT CHOICE ON THE ACCOMPANYING PROXY CARD.
SECTION 16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
The Company's Officers, Directors and beneficial owners of more than ten percent of the Company’s common stock are required to file reports of their beneficial ownership with the SEC. Based on the Company's review of copies of such reports received by it, or written representations from reporting persons, the Company believes that during the fiscal year ended December 31, 2010,2013, Executive Officers and Directors of the Company filed all reports with the SEC required under Section 16(a) to report their beneficial ownership on a timely basis.
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Upon written request to New Ulm Telecom, Inc., 27 North Minnesota Street, New Ulm, Minnesota 56073, Attention: President, the Company will send, without charge, a copy of its Annual Report on Form 10-K for the fiscal year ended December 31, 2010,2013, including the financial statements and the financial statement schedules as filed with the SEC, to any person whose proxy is being solicited. The Annual Report on Form 10-K can also be found on the Company’s website atwww.nutelecom.net.
SHAREHOLDER PROPOSALS FOR 20122015 ANNUAL MEETING
If any shareholder intends to present a proposal to be considered for inclusion in the Company’s proxy materials in connection with the Company’s 20122015 Annual Meeting of Shareholders, the proposal must be in proper form (per SEC Regulation 14A, Rule 14a-8 – Shareholder Proposals) and be received at the principal Executive Offices of the Company at 27 North Minnesota Street, New Ulm, Minnesota 56073, Attention: Bill Otis, no later than December 15, 2011.17, 2014. In addition, if the Company is not notified by February 29, 2012,28, 2015, of a proposal to be brought before the 20122015 Annual Meeting of Shareholders by a shareholder, the proxies held by management may provide the discretion to vote against the proposal even though it is not discussed in the proxy statement for the meeting.
IMPORTANT NOTICE REGARDING THE AVAILABILITY OF PROXY MATERIALS
FOR THE
ANNUAL MEETING
The Proxy Statement, Proxy Form and Annual Report on Form 10-K, are available at the Company’s website, located atwww.proxyvote.com.
The Company did not receive notice by December 14, 201015, 2013 of any shareholder proposals that are to be presented for a vote at the meeting. Therefore, no shareholder proposals are included in this proxy statement and if any other matter requiring a vote properly comes before the meeting, the persons named on the accompanying proxy card will vote your shares on that matter in their discretion.
YOUR VOTE IS IMPORTANT. Whether or not you expect to attend the meeting, please sign and date the proxy and return it promptly in the enclosed envelope, or take advantage of the option to vote by Internet or telephone. If you choose to return the proxy card by mail, we have enclosed an envelope, for which no postage is required if mailed in the United States. You may also vote your shares electronically either over the Internet atwww.proxyvote.com or by touch tone telephone at 1-800-690-6903.
By Order of the Board of Directors
/s/ Barbara A.J. Bornhoft Barbara A.J. Bornhoft Corporate Secretary |
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New Ulm, Minnesota
April 20, 2011
14, 2014
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The Board of Directors recommends that you vote FOR the following: | For | Withhold | For All | To withhold authority to vote for any individual nominee(s), mark “For All Except” and write the number(s) of the nominee(s) on the line below. |
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| 1. | Election of Directors |
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| 01 | Paul Erick | 02 | Duane Lambrecht |
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| The Board of Directors recommends that you vote FOR the following proposal: | For | Against | Abstain | ||||||||||||||||
| 2. | To ratify the selection of Olsen Thielen & Co., Ltd. as the Company’s independent public accounting firm. | ☐ | ☐ | ☐ | |||||||||||||||
| NOTE: The nominees for Board of Directors, if elected, will each hold office until the Annual Meeting of Shareholders to be held in 2014 or until his/her successor is elected and qualified. | |||||||||||||||||||
| For address change/comments, mark here. | ☐ |
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| Please sign exactly as your name(s) appear(s) hereon. When signing as attorney, executor, administrator, or other fiduciary, please give full title as such. Joint owners should each sign personally. All holders must sign. If a corporation or partnership, please sign in full corporate or partnership name, by authorized officer. |
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